Administrative Assistant (DST)

Diamond Select Toys & Collectibles

 

LOCATION:  Home Office- Hunt Valley, Maryland

DATE:  August, 2016

POSITION TITLE:  Administrative Assistant

 

POSITION SUMMARY: 

This entry level position reports to the President of Diamond Select Toys & Collectibles (DST). It is a full time position, that will clock approximately 32 hours per week.  It requires a candidate with a High School diploma or the equivalent, excellent verbal and written communication skills, excellent organizational skills, prior administrative experience, the ability to multi-task, and proficiency with Microsoft Office, Word and Excel.  The qualified candidate should be flexible, positive, and able to work with a variety of people and projects.

 

ESSENTIAL FUNCTIONS: 

ADMINISTRATIVE:

• Respond to Customer Service email requests and mail product accordingly
• Inventory Customer Service parts and prizes
• Enter and track customer response cards
• Organize and maintain toy archive
• Archive old project paint masters and patterns
• Update Purchase Order log
• Run and circulate inventory report as well as other spreadsheets for outside employees
• Update the “water log” as Advanced Shipment Notices (ASN) arrive

SHIPPING:

• Send prizes to contest winners
• Send product shipments to various factories from the Home Office
• Distribute product samples
• Return prototypes to freelancers as needed for touch ups and licensor changes

MARKETING:

• Pack and unpack product for tradeshows and sales meetings
• Assemble MiniMates parts as needed for paint masters, ensure stock is up to date
• Assist Marketing Associate in preparing sales support materials
• All other duties as assigned