Mailroom Coordinator (DCD)

DIAMOND COMIC DISTRIBUTORS, INC.

 

LOCATION:  Home Office – Hunt Valley, Maryland                                              

DATE:  February, 2017

POSITION:  Mail Room Coordinator                               

SUPERVISOR:  Administrative Director

                                              

POSITION SUMMARY:

The Mail Room Coordinator is responsible for performing a variety of routine tasks and special requests associated with the daily operations of Diamond’s Home Office Mail Room under the guidance of the Administrative Director and/or other departmental management. The daily tasks are often time-sensitive and therefore require consistent performance without reminders, with a focus on efficiency and accuracy. An overview of the daily and special requests is outlined below under “Essential Functions”.  All tasks are to be completed as a team player within the department and company.

ESSENTIAL FUNCTIONS:

• Sign-in and distribute incoming parcels from external carriers (i.e., United States Post Office, United ParcelService, Federal Express, etc.) to various locations throughout the Home Office.
• Pick-up outgoing U.S. mail from various departments and/or companies at the Home Office and process with on-line postage software to assure proper postage and required documents are applied.
• Pick-up outbound parcels throughout various locations at the Home Office and processing of the respective packages through an electronic UPS shipping system.
• Assist in light maintenance throughout the Home Office.
• Assist in the movement of large boxes from different departments in Home Office and/or other local facilities.
• Provide clericalsupportfor mass mailings on an as needed basis.
• Assist with organization and distribution of Mail Room materials (i.e., office supplies, stationary, printer ribbons, copy paper, etc.).
• Assure the Copy Rooms are properly supplied with copier paper at all times.
• Assure the coffee areas and Lunch Room are properly supplied with paper towels at all times.
• Assist with maintaining proper inventory levels of the Mail Room materials and respective ordering from the proper supplier.
• Assist with service calls on office equipment (copier and faxes, etc.) to include replacing toner and/or drums, along with troubleshooting reported problems.
• Check in employee product from and distribute to appropriate departments each week.
• Distribute Previews, Baltimore Magazine, etc. on a monthly basis to various employees.
• All other duties as assigned.

EDUCATION, EXPERIENCE AND SKILLS REQUIRED:

•       Must have a High School diploma or equivalent.     
•       Ability to lift at least 50 lbs. on a daily basis.
•       Ability to operate a pallet jack.
•       Must be able to type and comprehend a variety of paperwork.
•       Ability to operate mail and shipping systems and other similar office equipment.
•       Working knowledge of Microsoft Word and Excel is a plus.
•       Ability to use basic hand tools to perform a variety of installation and/or repair requests. 
•       Ability to work unsupervised on a regular basis.
•       Ability to handle confidential and valuable materials.
•       Must be detail oriented and organized.