DIAMOND SELECT TOYS AND COLLECTIBLES

 

LOCATION:  Home Office – Timonium, Maryland                                               

DATE:  03/2012

POSITION TITLE:  Administrative Assistant                  

DEPT:  Diamond Select Toys and Collectibles

                                   

 

POSITION SUMMARY:

The Administrative Assistant is responsible for coordination of projects within the department to create a smooth flow of projects and resources. The Administrative Assistant should be flexible, enthusiastic and positive and able and willing to work with a variety of people and projects.   This position reports to the Director of DST.

 

ESSENTIAL FUNCTIONS:

ADMINISTRATIVE:

• Add items to webstore
• Respond to Customer Service email requests and mail product accordingly
• Inventory Customer Service parts and prizes
• Enter and track customer response cards
• Organize and maintain toy archive
• Archive old project paint masters and patterns
• Update Purchase Order log
• Run and circulate inventory report as well as other spreadsheets for outside employees
• Run and circulate weekly Order Processing report
• Update the “water log” as Advanced Shipment Notices (ASN) arrive

SHIPPING:

• Send prizes to contest winners
• Send product shipments to various factories from home office
• Distribute product samples
• Return prototypes to freelancers as needed for touch ups and licensor changes

MARKETING:

• Work with Graphics Department to create banners, mock ups, signs
• Pack and unpack product for tradeshows and sales meetings
• Assemble MiniMates parts as needed for paint masters, ensure stock is up to date
• Assist Marketing Associate in preparing sales support materials

 

EDUCATION, EXPERIENCE, SKILLS REQUIRED:

• Strong organizational and leadership skills
• Minimum high school diploma, college preferred
• Strong Word, Excel skills a must, Access is a bonus
• Digital photography and Photoshop skills a bonus
• Shipping experience is a plus
• Ability to handle multiple projects
• Excellent written and verbal communication skills
• Prior Administrative experience
• Must have own reliable transportation

 

Please forward resume and salary requirements.